Trilogy Behavioral Health

  • Accounts Payable Administrator

    Req No.
    2018-2151
    Type
    Regular Full-Time
    Department
    Financial Services
  • Overview

    About Trilogy Behavioral Healthcare:

                                                       
    Trilogy Behavioral Healthcare Inc. strongly believes that treatment services are more effective when provided in the client’s natural setting, hence, the majority of services provided are located in the community.  Trilogy Behavioral Healthcare Inc. also employs a holistic approach to each client’s treatment and integrates all facets of our clients’ lives including mental/emotional health, physical health/wellness, employment and education, social and family relationships, substance use/abuse issues, and housing needs.

     

    Typical services provided include case management, counseling/therapy, individual skills training, medication training, crisis intervention, linkage to community resources, advocacy, assessment, and treatment planning.

    Responsibilities

    The Accounts Payable Administrator will oversee all functions related to accounts payable; i.e. invoice processing, corporate credit card program, contractor/rent/insurance payments, check runs, and employee reimbursements. He/she will educate and train employees on accounts payable policies and procedures; and make recommendations on process improvements. 

     

    Essential Responsibilities

    • Manage all accounts payable functions; i.e. accounts payable procedures, invoice processing, vendor disbursements, corporate credit card program, check runs, etc.
    • Review and verify vendor statements; process payments; monitor accounts to ensure payments are timely and current; and partner with vendors to resolve discrepancies.
    • Generate and process check runs, credit card, and ACH payments. Collaborate with employees to reconcile credit card statements ensuring appropriate receipts and descriptions are provided for expenses.
    • Process employee reimbursement checks for expenses. Serve as back-up administrator for expense system.
    • Process 1099 contractor payments, and ensure year end 1099 reporting is provided according to government reporting deadlines. Maintain W-9 documentation.
    • Responsible for integrity of data in accounts payable system. Reconcile data that posts to journals, ledgers, or other reports.  
    • Educate and train employees to ensure adherence and maintenance of accounts payable policies and procedures. Recommend policy changes and process improvements as needed.
    • Maintain appropriate accounts payable controls; e.g. obtain authorized signatures.
    • Generate reports and provide analysis as requested.
    • Assist in the petty cash reconciliation and reimbursement process. Ensure petty cash activity is recorded into the ledger for all petty cash funds. Work with petty cash custodians to ensure accounts are reconciled and reimbursement requests are properly documented according to policies and procedures.
    • Perform other related duties and/or projects as assigned

     

     

    Qualifications

    • Associate’s degree required. Bachelor’s degree preferred.
    • Minimum 5-7 years related work experience and/or training

    • Strong understanding of Microsoft applications. Experience with QuickBooks, Excel, and MIP (general ledger system) strongly preferred

    • Excellent verbal and written communication skills

    • Ability to apply concepts of basic math/algebra. Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, etc.

    • Ability to solve practical problems and adapt accordingly to situations.

    • Effectively present information and respond to questions from internal and external stakeholders

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